SYED MUJTABA HASAN

Founder & Lead Web Architect Jan 2024 - Present

Founded and operate a full-lifecycle web development agency delivering end-to-end digital solutions across 12+ industries. Manage the complete pipeline from discovery and design through development, branding, SEO, hosting, and formal client handover with documentation.

• Production Delivery: Built and delivered 20+ production websites for clients in aluminum fabrication, real estate, chemical supply, pool construction, cleaning services, movers/packers, and e-commerce.
• Full-Stack Architecture: Developed full-stack applications with PHP/MySQL REST APIs, JWT authentication, admin dashboards, and database architectures up to 12 tables.
• AI Development Pipeline: Engineered a multi-AI orchestration workflow using Claude (architecture/code), Gemini (image generation), and Kimi (exploratory builds), reducing project turnaround by 60%.
• Brand Identity Delivery: Delivered complete brand identity packages alongside websites: business cards, letterheads, vehicle livery, and brand palette systems.
• Tech Stack: HTML5, CSS3, JavaScript, React, Next.js, Tailwind, GSAP, Lenis, Three.js, PHP, MySQL, Prisma, Docker.

Team Lead & Proposal Coordinator Dec 2024 - Present

Led a specialized data team supporting clients bidding on US and international government contracts. Managed data operations, mining, and research assembly.

• Team Leadership: Led and managed a data mining team of 5, overseeing daily tasks, performance, and workflow.
• Achievement: Trained and led 5 data analysts, improving data processing speed by 40%.
• Data Supervision: Supervised searching procurement portals (SAM.gov) for new contracting opportunities.
• Data Management: Oversaw data entry, collection, and assembly of research into organised files for client review.
• Process Optimization: Developed a data validation checklist that reduced reporting errors by 30%.
• HR Support: Screened 500+ CVs from platforms like Indeed to shortlist qualified candidates, saving 20+ hiring hours.
• Proposal Support: Assisted the proposal writing team (~10% of time) by composing and assembling final proposal documents and completing technical/compliance sections for government tenders.
• AI-Powered Research & Reporting: Utilized Google NotebookLM and advanced RAG techniques to synthesize 500+ candidate profiles and deep-market research into actionable executive summaries.
• High-Volume Content Generation: Scaled digital presence using AI-driven copy-editing.

Operations Manager / Office Manager / Personal Assistant 2020 - 2024

Served in a multi-faceted role managing complete operations, administration, and executive support for a private property investment business, overseeing multiple luxury properties.

• Property Operations: Managed end-to-end operations for a high-value portfolio of 7 luxury properties across Dubai. Acting as the primary on-site contact for maintenance, security, and tenant issues.
• Executive Support (PA): Served as direct PA to the owner, managing confidential correspondence, complex travel itineraries, and executive scheduling.
• Staff Supervision: Supervised a team of 6 household and office staff, handling task delegation, training, and performance monitoring.
• Office Administration: Ran all office activities, including document control, DMCC portal operations, and procurement of supplies.
• Rental Management: Oversaw short-term and long-term rentals on Airbnb and Booking.com, managing check-ins/check-outs, and increasing occupancy by 25% through optimized listings.
• Financial Coordination: Coordinated payments, managed petty cash, reconciled utility records, and maintained financial logs.
• Renovation Management: Managed the full renovation of a 3-bedroom luxury villa, coordinating 10+ vendors to ensure on-time completion within budget.
• Cost Reduction: Negotiated new maintenance contracts, achieving a 15% annual cost reduction.
• DLD Compliance: Maintained 100% compliance with Dubai Land Department regulations and managed all license renewals.
• Liaison & Coordination: Acted as main liaison between management, contractors, vendors, and household staff.
• Site Inspections: Conducted daily/periodic site inspections, reporting progress through photos, videos, and written summaries.
• Procurement: Procured furniture, decor, and household materials; managed installation and delivery logistics.
• Maintenance Coordination: Addressed property issues (leaks, electrical faults, equipment repair) through external maintenance teams.
• Employer Representation: Represented the employer during property viewings, meetings, and renovation discussions.
• Contractor Sourcing: Organised contractor sourcing and quotations for major and minor property renovations.
• Staff Coordination: Coordinated staff replacements when required.
• Guest Preparation: Supervised pre-arrival cleaning and inspection for each guest to ensure top quality.
• On-Site Supervision: Utilised company-provided vehicle for inspections, delivery oversight, and on-site supervision.
• Primary Contact: Acted as primary point of contact for all internal and external operations.
• Process Automation: Developed custom AI prompts to automate drafting of confidential CEO correspondence, license renewals (DMCC/DLD), and multi-vendor negotiation scripts, increasing operational efficiency by 40%.
• High-Volume Content Generation: Generated SEO-optimized, high-conversion listings on Airbnb and Booking.com using AI-driven copy-editing and image enhancement.

Key Achievements:

• Trusted with confidential data, financial transactions, and decision-making authority.
• Known for hands-on leadership, adaptability, and exceptional communication skills.